Privacy Policy

Last Updated: October 2025

Introduction

At outthere.jp, we respect your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use our services.

Information We Collect

Information You Provide to Us

• Contact Information: Name, email address, phone number when you submit inquiry forms or contact us
• Project Information: Details you share about your business, project requirements, and goals during consultations
• Communication Records: Correspondence via email, phone calls, or meetings

Automatically Collected Information

• Website Usage Data: Pages visited, time spent on site, referring sources
• Technical Data: IP address, browser type, device information, operating system
• Cookies: We use cookies to improve website functionality and user experience

How We Use Your Information

We use collected information for the following purposes:

• Service Delivery: To provide consulting services, respond to inquiries, and fulfill project requirements
• Communication: To send project updates, respond to your questions, and provide customer support
• Website Improvement: To analyze how visitors use our site and improve user experience
• Business Operations: For invoicing, contract management, and maintaining client relationships
• Legal Compliance: To comply with applicable laws and regulations in Japan

Data Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties.

We may share information with:

• Service Providers: Third-party services that help us operate our business (hosting, email services)
• Legal Requirements: When required by law or to protect our legal rights
• Business Transfers: In connection with any merger, sale of company assets, or acquisition

Data Security

We implement appropriate technical and organizational security measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. However, no method of transmission over the Internet is 100% secure.

Data Retention

We retain your personal information only as long as necessary to:

• Fulfill the purposes outlined in this Privacy Policy
• Comply with legal obligations (tax records, contracts)
• Resolve disputes and enforce agreements

Typically, we retain client project data for 7 years in accordance with Japanese business record-keeping requirements.

Your Rights

Under applicable Japanese law, you have the right to:

• Access: Request copies of your personal information
• Correction: Request correction of inaccurate or incomplete information
• Deletion: Request deletion of your personal information (subject to legal retention requirements)
• Objection: Object to processing of your personal information
• Data Portability: Request transfer of your data to another service provider

To exercise these rights, please contact us at [email protected].

Cookies

Our website uses cookies to:

• Remember your language preference
• Analyze website traffic and usage patterns
• Improve website functionality

You can control cookies through your browser settings. Disabling cookies may limit some website functionality.

Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies.

Children’s Privacy

Our services are not directed to individuals under 18 years of age. We do not knowingly collect personal information from children.

International Data Transfers

We are based in Okinawa, Japan. If you are accessing our services from outside Japan, please be aware that your information may be transferred to and processed in Japan.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes by:

• Posting the updated policy on our website
• Updating the “Last Updated” date
• Sending email notification for material changes

Your continued use of our services after changes constitutes acceptance of the updated policy.

Contact Us

If you have questions about this Privacy Policy or our privacy practices, please contact us:

outthere.jp Email: [email protected] Location: Okinawa, Japan

This privacy policy is provided in good faith and for informational purposes. For specific legal advice regarding your personal data, please consult a legal professional.